Job Description

Woods & Co Recruitment has partnered with a manufacturer specializing in sustainable paper packaging. With multiple locations in the USA and Shanghai, this organization produces take-out boxes, paper cups, food trays, folding cartons, popcorn tubs, ice cream cups, and more.
   
With some recent client acquisitions and site expansion, our client is now seeking a highly organized Executive Assistant who is bilingual in Mandarin and has a strong attention to detail. The ideal candidate has a background in executive administration, is unafraid to take on new challenges, is motivated and determined to get the job finished.
   
This is a dynamic position. The company is growing quickly and expanding its footprint / distribution. The ideal candidate will acclimate quickly and evolve as the company’s objectives and needs evolve. It is important to note that this is a general summary of responsibilities to get pointed in the right direction, but by no means comprehensive. Things can change quickly in manufacturing, and so must our ability and capacity to adapt! 
   
What’s in it for you:

• $70,000 - $75,000 salary. 
• Full-time employment.
• Immediate start.
• Irvine, CA office location. 
• Great company culture, collaborative environment, and supportive leadership.
• Real potential to grow and progress within the company and learn new skills.
• Travel reimbursement for all business-related travel.
• Impactful work to help the company grow.

What do you do:

• Provide high-level administrative support to executives, including managing their calendars, scheduling meetings, coordinating travel arrangements, and handling correspondence.
• Maintain and organize important documents, files, and records. 
• Assist with special projects and initiatives as assigned by executives.
• Assist with budget management, expense reporting, and invoice processing.
• Act as a problem-solver and resource for executives by addressing inquiries, resolving issues, and escalating matters as needed.
• Manage your time effectively to prioritize tasks, meet deadlines, and handle multiple projects simultaneously.
• Be adaptable and flexible to meet the evolving needs of the executives and the company.

What do you need:

• Bilingual in Mandarin
• Strong organizational skills and attention to detail (process driven).
• The ability to work autonomously.
• Comfortable with responsibility.
• Comfortable working in a factory environment and experience in such a setting.
• Ability to work with timelines and deadlines
• Experience with quality management systems.
• Ability to work earlier and later hours when needed. 
• Adaptability, flexibility, and a positive can-do attitude.

If you’re as passionate about this position as we are then, feel free to apply now! We are interviewing immediately! To find out more about this position, please reach out to Lucy on (322) 280-1342 or Lucy@woodsco.global
   
Woods & Co Recruitment is committed to creating a diverse, equitable, and inclusive workforce that values and celebrates all backgrounds and experiences. We are an equal-opportunity employer and do not discriminate on the basis of race, religion, color, nationality, gender identity/expression, sexual orientation, age, marital status, veteran status, or disability.